Privacy Policy

Spearing Events Pte Ltd Data Protection Policy

This Data Protection Policy (the “Policy”) applies to the collection, use and disclosure of an individual customer’s Personal Data (hereinafter defined) arising from goods and/or services offered by Spearing Events Pte Ltd (“Spearing Events Pte Ltd”).

1. General

1.1 This Policy statement provides information on the obligations and policies of Spearing Events Pte Ltd in respect of an individual customer’s Personal Data. Spearing Events Pte Ltd undertakes to use reasonable efforts in applying, where practicable, those principles and the processes set out herein to its operations.

1.2 Spearing Events’ officers, management, and members of staff shall use reasonable endeavours to respect the confidentiality of and keep safe any and all Personal Data collected and/or stored and/or disclosed and/or used for, or on behalf of, Spearing Events Pte Ltd. Spearing Events Pte Ltd shall use reasonable endeavours to ensure that all collection and/or storage and/or disclosure and/or usage of Personal Data by Spearing Events Pte Ltd shall be done in an appropriate manner and in accordance with the Act and this Policy.

1.3 By interacting with us, submitting information to us, or signing up for any products or services offered by us, you agree and consent to Spearing Events Pte Ltd as well as to its respective representatives and/or agents (“Representatives”) (collectively referred to herein as “Spearing Events Pte Ltd”, “us”, “we” or “our”) collecting, using, disclosing and sharing amongst themselves your Personal Data, and disclosing such Personal Data to Spearing Events Pte Ltd’ authorised service providers and relevant third parties in the manner set forth in this Policy Statement.

1.4 This Policy supplements but does not supersede nor replace any other consents you may have previously provided to us in respect of your Personal Data, and your consents herein are additional to any rights which we may have at law to collect, use or disclose your Personal Data.

1.5 For the purposes of this Policy, in line with the provisions under the Singapore Personal Data Protection Act 2012 (No. 26 of 2012) (the “Act”), “Personal Data” shall mean data, whether true or not, about an individual customer who can be identified — from that data; or from that data and other information which an organisation has or is likely to have access. Such Personal Data shall also refer to that which is already in the possession of Spearing Events Pte Ltd or that which shall be collected by Spearing Events Pte Ltd in future.

2. Contacting the Data Protection Officer

2.1 Where you legitimately request access to and/or correction of Personal Data relating to you, such Personal Data which is in the possession and control of Spearing Events Pte Ltd, Spearing Events Pte Ltd shall provide and/or correct that data in a reasonable time and manner in accordance with its standard procedures as stated hereinafter.

2.2 In accordance with the Act, Spearing Events Pte Ltd has established a process for receiving and responding to any query or complaint that may arise with respect to the application of this Act. To ensure that Spearing Events Pte Ltd receives your complaints and enquiries, please send the same via email to the Data Protection Officer Team (the “DPO”) of Spearing Events Pte Ltd at the following email address: dpo@spearing.com.sg

2.3 Please note that if your personal data has been provided to us by a third party (e.g. a member via a referral process), you should contact that individual to make such queries, complaints, and access and correction requests to Spearing Events Pte Ltd on your behalf.

2.4 Should you not wish Spearing Events Pte Ltd to use your Personal Data for any of the purposes listed in Clauses 3.2 to 3.4, or not to receive promotional materials from Spearing Events Pte Ltd, you may opt out by sending a clearly worded email to the DPO via the email address provided in Clause 2.2.Your request shall be processed within a reasonable time.

3. Statement of Practices

Types of Personal Data Collected:

3.1 As part of its day-to-day activity, Spearing Events Pte Ltd may collect from you, through various means, including via our websites, smart phone applications, marketing events such as road shows and any forms used by Spearing Events Pte Ltd from time to time, some or all of the following Personal Data:

• Name (first and surname);
• Postal Address;
• Phone number (including mobile);
• Office number;
• Fax number;
• Email address;
• Bank account/credit card details;
• Gender;
• Personal Data of your emergency contacts;
• IP addresses; and
• Photographs and images.

We use cookies on our websites to track website visitorship and experience. Most web browsers are designed to accept cookies. If you do not wish to receive any cookies, you may set your browser to refuse it.

Purpose of Collection of Personal Data

3.2 The above Personal Data mentioned in Clause 3.1 is collected for any purposes in connection with the services provided by us from time to time and to ascertain if you are eligible for discounts, privileges or benefits or other related purposes; to conduct market research and analysis; for direct marketing through voice calls; text messages; email; direct mail and facsimile messages; for payment and/or credit control purposes; to notify you of any changes to our policies or services which may affect you; to respond to queries and feedback; for identification and club access; maintaining and updating your membership details; and informing you of new developments, services, promotions of Spearing Events Pte Ltd
and other third parties which we are associated with.

Disclosure of Personal Data

3.3 In order to carry out the functions described above, Spearing Events Pte Ltd may, from time to time, disclose your Personal Data between Spearing Events Pte Ltd’ companies.

3.4 Without derogating from any of the above, Spearing Events Pte Ltd may also disclose your Personal Data to the following third parties:

• Regulators and law enforcement officials;
• Lawyers;
• Auditors;
• Third party service providers and consultants;
• Credit, debit and charge card companies, banks and other entities processing payment;
• Potential buyers or investors of Spearing Events Pte Ltd or any of Spearing Events Pte Ltd’ companies;
and
• Any agent or subcontractor acting on Spearing Events Pte Ltd’ behalf for the provision of Spearing Events Pte Ltd’ services.

3.5 Spearing Events Pte Ltd may disclose your Personal Data to the abovementioned parties also in the occurrence of any of the following events:

• To the extent that Spearing Events Pte Ltd is required to do so by the law;
• In connection with any legal proceedings or prospective legal proceedings;
• To establish, exercise or defend Spearing Events Pte Ltd’ legal rights;
• To the purchaser (or prospective purchaser) of any business or asset which Spearing Events Pte Ltd is (or is contemplating) selling;
• To any person and/or entity for the purpose of processing such information on Spearing Events Pte Ltd’ behalf;
• To third parties who provide services to Spearing Events Pte Ltd or on its behalf;
• To any third party that purchases Spearing Events Pte Ltd or Spearing Events Pte Ltd’ business or any part of Spearing Events Pte Ltd or Spearing Events Pte Ltd’ business;
• With your consent; and
• For the purposes of disaster recovery.

Optional Provision of Personal Data

3.6 In some instances, you may also be requested to provide certain Personal Data that may be used to further improve Spearing Events Pte Ltd’ products and services and/or better tailor the type of information presented to you. In most cases, this type of data is optional although, where the requested service is a personalised service, or provision of a product or dependent on your providing all requested data, failure to provide the requested data may prevent Spearing Events Pte Ltd from providing the service to you. This type of data includes, but is not limited to:

• Your age;
• Gender;
• Salary range and employment details;
• Education and Profession;
• Hobbies and leisure activities;
• Other related products and services subscribed to; and
• Family and household demographics.

3.7 Under certain circumstances, telephone calls made to any of Spearing Events Pte Ltd’ companies to order and/or service hotlines and/or inquiry telephone numbers are recorded for the purposes of quality control, appraisal, as well as staff management and development. In such an event, by agreeing to this Policy, you hereby give your clear and unambiguous consent for the collection, use and disclosure of such Personal Data in accordance to this Policy.

4. Transfer of Personal Data Overseas

Your Personal Data may be processed by Spearing Events Pte Ltd, its affiliates, agents and third parties providing services to Spearing Events Pte Ltd, in jurisdictions outside of Singapore.In this event Spearing Events Pte Ltd will comply with the terms of the Act.

5. Accuracy of Personal Data

Where possible, Spearing Events Pte Ltd will validate data provided using generally accepted practices and guidelines. This includes the use of check sum verification on some numeric fields such as account numbers or credit card numbers. In some instances, Spearing Events Pte Ltd is able to validate the data provided against pre-existing data held by Spearing Events Pte Ltd. In some cases, Spearing Events Pte Ltd is required to see original documentation before we may use the Personal Data such as with Personal Identifiers and/or proof of address. To assist in ensuring the accuracy of your Personal Data in the possession of Spearing Events Pte Ltd, please inform us of any updates of any parts of your Personal Data by sending a clearly worded email to the DPO at the email address provided at Section 2.2.

6. Protection of Personal Data

Spearing Events Pte Ltd uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your Personal Data and will not knowingly allow access to this data to anyone outside Spearing Events Pte Ltd, other than to you or as described in this Policy. However, Spearing Events Pte Ltd cannot ensure or warrant the security of any information you transmit to Spearing Events Pte Ltd and you do so entirely at your own risk. In particular, Spearing Events Pte Ltd does not warrant that such information may not be accessed, altered, collected, copied, destroyed, disposed of, disclosed or modified by breach of any of Spearing Events Pte Ltd’ physical, technical, or managerial safeguards.

7. Access and Correction of Personal Data

7.1 In accordance with Clause 2.1 of this Policy, you have the right to:

a) check whether Spearing Events Pte Ltd holds any Personal Data relating to you and, if so, obtain copies of such data; and
b) requires Quarter back to correct any Personal Data relating to you which is inaccurate for the purpose for which it is being used.

7.2 Spearing Events Pte Ltd reserves the right to charge a reasonable administrative fee in order to meet your requests under Clause 7.1.Upon payment of the requisite fee, your request shall be processed within a reasonable time.

7.3 If you wish to verify the details you have submitted to Spearing Events Pte Ltd or if you wish to check on the manner in which Spearing Events Pte Ltd uses and processes your personal data, Spearing Events Pte Ltd’ security procedures mean that Spearing Events Pte Ltd may request proof of identity before we reveal information. This proof of identity will take the form of full details of name and/or membership number and NRIC or Passport or Fin number.You must therefore keep this information safe as you will be responsible for any action which Spearing Events Pte Ltd takes in response to a request from someone using your respective details.

8. Storage and Retention of Personal Data

Spearing Events Pte Ltd will delete, as reasonably possible, or otherwise anonymise any Personal Data in the event that the Personal Data is not required for any reasonable business or legal purposes of Spearing Events Pte Ltd and where the Personal Data is deleted from Spearing Events Pte Ltd’ electronic, manual, and other filing systems in accordance with Spearing Events Pte Ltd’ internal procedures and/or other agreements.

9. Contacting you

To the extent that any of the communication means which you have provided Spearing Events Pte Ltd with (which may include, your telephone number and fax number) is/will be listed on the Do Not Call Registry (the “DNC”), by agreeing to this Policy through your signing of any e-forms or by any other means of indication, you hereby grant Spearing Events Pte Ltd your clear and unambiguous consent to contact you using all of your communication means you have provided to Spearing Events Pte Ltd including using via voice calls, SMS, Whatsapp, MMS, fax or other similar communications applications or methods, for the purposes as stated above in Paragraph 3.2. This will ensure your continued enjoyment of Spearing Events Pte Ltd’ promotional rates and services.

10. Change Policy

Spearing Events Pte Ltd reserve the right to alter any of the clauses contained herein in compliance with local legislation and/or to meet its global policy requirements, and for any other purpose deemed reasonably necessary by Spearing Events Pte Ltd.You should look at these terms regularly. If you do not agree to the modified terms, you should inform us as soon as possible of the terms to which you do not consent.Pending such notice, if there is any inconsistency between these terms and the additional terms, the additional terms will prevail to the extent of the inconsistency.

11. Governing Law

This Policy is governed by and shall be construed in accordance with the laws of Singapore. You hereby submit to the non-exclusive jurisdiction of the Singapore courts.

12. Miscellaneous

12.1 This Policy only applies to the collection and use of Personal Data by Spearing Events Pte Ltd. It does not cover third party sites to which we provide links, even if such sites are co-branded with our logo. Spearing Events Pte Ltd does not share your Personal Data with third party websites. Spearing Events Pte Ltd is not responsible for the privacy and conduct practices of these third party websites, so you should read their own privacy policies before disclosure of any Personal Data to these websites.

12.2 Spearing Events Pte Ltd will not sell your personal information to any third party without your permission, but we cannot be responsible or held liable for the actions of third party sites which you may have linked or been directed to Spearing Events Pte Ltd’ website.

12.3 Spearing Events Pte Ltd’ websites do not target and are not intended to attract children under the age of 18 years old. Spearing Events Pte Ltd does not knowingly solicit personal information from children under the age of 18 years old or send them requests for personal data.

If party is under 18 years of age, parent or legal guardian MUST write in to dpo@spearing.com.sg to request for the obtaining of “CONSENT FORM (UNDER 18 YEARS OLD)”.